Every PDF and scan read into clean data.
Invoices, forms, tenders and certificates arrive as PDFs and scans, and someone types them into your system line by line. For a team handling 200 or more documents a month, that is days of typing, and the mistakes surface weeks later.
Skip this if your documents already arrive as clean data from one supplier. An import will do.
- What you get
- Every document read field by field, with a confidence score and the unsure fields sent to a person
- Pilot length
- 4 to 6 weeks on one document type
- Price range
- Pilot from US$2,400, version 1 from US$7,200
- We need from you
- 200 sample documents, the fields you need, and one person to check the unsure ones
Read, checked, filed.
Invoices, forms, tenders and certificates, typed or scanned, without a template per supplier.
A confidence score on each value, so a person checks only the fields it isn't sure of.
Totals, purchase orders and supplier details matched against what is already in your system.
Clean data straight into your accounts, ERP or project system, with the original attached.
One flow, with a person checking the unsure fields.
The AI reads and fills in. Anything below the confidence bar waits for a person before it reaches your system.
What comes in
Documents from email, uploads or a shared drive, plus the fields you need and your existing records.
What it works out
Reads each page, pulls out the fields, scores each one, and checks totals and references.
Where it puts it
Confident fields go into your system, and unsure ones go to a review queue with the page beside them.
Who checks it
A person checks the flagged fields, and their corrections tune the next batch.
The demo needs a bigger screen, so it opens full screen on a phone.
A tax invoice for seal kits, bearings and freight, total $4,812.50.
- Read
Supplier, invoice number, date, order number and total, from 1 page.
- Order match
PO-7781 for $4,812.50 is open, and the totals match.
- Order number
Read as PO-7781, 0.97 sure.
Every field is above the bar, so it's matched to the order and filed in your accounts.
Confidence 0.94 · bar 0.80Pilot, then version 1, then run it.
Each step is priced on its own, so you can stop after the pilot if the accuracy isn't there.
Pilot
One document type and 200 samples, with a person checking every field.
- Time
- 4 to 6 weeks
- Price
- From US$2,400
- Ends with
- A go or stop, with the accuracy of every field
Version 1
Every document type, the link to your system, and a review queue.
- Time
- 5 to 6 weeks
- Price
- From US$7,200
- Ends with
- Documents that file themselves
Run and improve
Model updates, new layouts, and monthly tuning on the fields people corrected most.
- Time
- Monthly
- Price
- From US$599 a month
- Ends with
- A report every month
In US dollars · monthly plans on the pricing page
Estimate this build.
Answer three questions and the estimator opens with document extraction already picked.
Typical · pilot from US$2,400 · version 1 from US$7,200You may not need us. Here's how to tell.
Cloud document AI can read standard documents out of the box. If one covers what you need, use it. These are the usual options and where each one stops.
Google Document AI
Readers for invoices, receipts and US driving licences, plus custom extractors.
A cloud service your developers wire up, with no review queue for your team.
Azure Document Intelligence in Foundry Tools
Reads invoices, receipts and forms into structured data, with custom models.
A building block too, not a finished workflow.
Rossum
Reads invoices, orders and trade documents, with a review screen.
Built for transactional documents, less so tenders or site forms.
That is where an off-the-shelf document tool runs out, and where this build earns its price.
It reads. People approve.
The build is set up so a misread becomes a flagged field someone fixes, not a wrong number in your accounts.
The documents you send it, and write access to the fields it fills. Nothing else in your system.
Documents stay in your cloud region and are kept for as long as you set.
Each field shows its confidence and the spot on the page it came from.
Someone on your team checks every flagged field, and a sample of the rest each week.
Proof
The live demo reads a document field by field, scores each value and sends the unsure ones for review.
Same build, different paperwork.
Not sure this is your problem? These three use the same parts for a different job.
Supplier invoices for finance teams
Invoices read and matched to purchase orders, with mismatches sent to a person.
See all use cases →Claims documents for insurers
Claim forms and reports read into the claim, with missing items flagged.
See all use cases →Inspection forms for field teams
Paper and scanned checklists read into your system, with failed items raised as tasks.
See all use cases →Questions
Does it need a template for each supplier?
No. It reads the layout the way a person would. A few samples of each document type are enough to check it.
How accurate is it?
The pilot measures accuracy on every field of your own documents, so you decide on version 1 from your numbers.
What happens to unsure fields?
They wait in a review queue with the page beside them. Nothing below the bar reaches your system without a person.
What does it cost to run?
You pay the model provider per page. The pilot report shows the cost per document before you decide on version 1.
Can it read handwriting?
Clear handwriting, usually. Messy handwriting goes to a person, and the pilot shows how your forms do.
Which systems can it fill?
Any with an API or an import, including Xero, NetSuite and SAP, and most project systems.
Get this scopedin 30 minutes.
Bring 20 sample documents if you can. You leave with a written next step and a price range for the pilot.
India time · confirmed on Cal ID